What is the best GST billing software for a small Indian business? It is the one that prints a valid bill every time and carries the right product codes for your turnover. It should also hand your sales data to your accountant without retyping.
What decides the right pick for you is your turnover and who you sell to. A shop that sells only to walk-in buyers needs less than a wholesaler who bills registered dealers. Once yearly turnover goes past ₹5 crore, bills to other businesses also need an e-invoice from the next year.
This post covers the top five GST billing software tools, with what users say about each on G2. It then covers what your bills must carry under Indian GST, and how to pick a tool for your shop.
Key Takeaways
- If your turnover is close to ₹5 crore, buy for where you will be next year. Cross that limit, and from the next year every bill to another business needs an e-invoice.
- Print one test bill and check it against the law’s field list before you pay.
- All five tools here say they handle GST. Your turnover, your buyers and who keeps your accounts decide the pick.
5 GST Billing Software Tools for Small Indian Businesses
These are the top five GST billing software tools for small Indian businesses, starting with our own. The order is not a ranking. The table sums up each one. The sections below cover each tool at length.
| GST Billing Software | Best For | GST Features It Lists | G2 Rating (23 Oct 2026) |
|---|---|---|---|
| 1. Petpooja Invoice | Indian retailers with one or more counters | GST invoices, e-invoices, e-way bills, GSTR-1, 2 and 3B reports | New on G2, no reviews yet |
| 2. Vyapar | Shop owners who bill on a phone and a computer | GST e-invoices, e-way bills | 4.4 from 62 reviews |
| 3. Zoho Books | Small businesses that want bills and full accounts in one cloud tool | E-invoices, e-way bills, return filing | 4.4 from 330 reviews |
| 4. TallyPrime | Businesses whose accountant already works in Tally | E-invoices, e-way bills, GSTR-1 and 3B filing | 4.4 from 306 reviews |
| 5. BUSY | Growing businesses that want GST accounting with billing | E-invoices, e-way bills, GSTR matching | 4.4 from 41 reviews |
If you run a single retail counter and want a shop-only view, our guide to billing software for retail shops covers that. This post looks at GST billing for small businesses of every kind.
How We Compared These GST Billing Software Tools
We read each vendor’s own product page on 23 October 2026 for the GST features it lists. We have not tested the other four tools ourselves. We then read each tool’s reviews page on G2, a software review site, on the same day.
For the four other tools, the rating, the review and the pros and cons come from G2, which pulls pros and cons from its users’ reviews. Petpooja Invoice has no G2 reviews yet, so its pros and con are our own. The “Best for” line is our own reading of who each tool suits.
We left prices out, because plans change often; our retail billing software price guide covers what to budget.
1. Petpooja Invoice
Best for: Indian retailers running one or more billing counters.
Petpooja Invoice is our own GST billing software. It is built for retail shops, supermarkets, dealers and distributors. It works out GST on every invoice, and it makes e-invoices and e-way bills from the same billing screen.
For your return, it gives GSTR-1, GSTR-2 and GSTR-3B reports. It also lists Tally integration, so an accountant who works in Tally gets the data without retyping. Ask in the demo which plan includes the features you need.
What users say: Petpooja Invoice is new on G2 and has no reviews there yet. Petpooja’s restaurant POS, from the same company, is rated 4.7 out of 5 from 289 reviews on G2.
Pros:
- GST invoices, e-invoices and e-way bills from one counter
- GSTR-1, GSTR-2 and GSTR-3B reports for your accountant
- Billing on several counters, with several users
- Barcode scanning at the counter
- Stock tracked by batch, IMEI or serial number
- An AI Inventory Agent that keeps stock levels updated on its own
Cons:
- It is a relatively new platform, though it comes from Petpooja, a brand that has built software for Indian businesses for 14+ years.
What to check in a demo: if you are on the composition scheme, ask to see a bill of supply as well as a tax invoice.
Our guide to Petpooja Invoice features walks through each one.
2. Vyapar
Best for: Shop owners who want billing on a phone as well as a computer.
Vyapar describes itself as GST billing, accounting and stock software for small business owners. Its site says you can “Generate GST-compliant e-invoices and create e-way bills instantly”.
Its FAQ describes it as cloud software that works offline and online. It syncs once the device reconnects. It lists apps for Android, iOS, Windows and Mac. That suits a shop owner who bills on the phone away from the counter. The bill can be checked on the computer later.
What users say: Vyapar is rated 4.4 out of 5 from 62 reviews on G2. One reviewer from a small business wrote: “While creating a bill, it automatically calculates GST… It is very easy to create an e-invoice”.
Pros: Easy setup, ease of use, billing management and inventory management.
Cons: Missing features, limited customisation and integration issues.
What to check in a demo: make one bill on the phone and see how fast it appears on the computer. Ask which plan includes e-invoices and e-way bills.
We set the two tools side by side in Petpooja Invoice vs Vyapar.
3. Zoho Books
Best for: Small businesses that want GST bills and full accounts in one cloud tool.
Think of a small interior design studio in Indiranagar, Bengaluru (an example). It bills clients for services, so it needs a Services Accounting Code (SAC) on each bill line and a full set of books behind those bills.
That is the job Zoho Books describes. It calls itself “GST compliant accounting software”, and its page lists e-invoices for business-to-business (B2B) sales, e-way bills and delivery challans. It also says you can file tax returns directly, as it links with the GST portal. Its e-invoicing page adds recurring e-invoices and tracking across more than one GST number. That helps a business with branches in different states.
What users say: Zoho Books is rated 4.4 out of 5 from 330 reviews on G2. A senior accounts executive at a small business praised its invoicing, expense tracking, bank reconciliation, GST compliance and automated reminders.
Pros: Ease of use, invoice management, tax management and accounting management.
Cons: Missing features, customer support and price, which some reviewers call expensive.
What to check in a demo: if you also sell over a counter, ask to see how fast a walk-in bill is made, not just a B2B invoice.
4. TallyPrime
Best for: Businesses whose accountant already works in Tally.
TallyPrime pitches itself at business owners and their accounts staff alike. Most of what its page says about GST is about return work.
The page lists filing your GST returns (GSTR-1 and GSTR-3B). It also lists checking your purchases against what your suppliers filed (GSTR-2A and 2B). It also lists e-invoices, e-way bills and “One click GSTR 9 export”. Its e-invoicing page says it can make e-invoices in bulk and cancel one within 24 hours of making it.
What users say: TallyPrime is rated 4.4 out of 5 from 306 reviews on G2. One small-business reviewer wrote: “It’s easy to learn because it follows the way normal accounts work, and it takes care of GST, e-invoices and e-way bills without much trouble.”
Pros: Ease of use, accounting management, accounting efficiency and reporting.
Cons: Missing features, a learning curve, and an interface some reviewers find hard to use.
What to check in a demo: if your counter staff will bill in TallyPrime itself, let them try a few bills. If you already have billing software, ask your accountant if a Tally link or export is enough.
5. BUSY
Best for: Growing small and medium businesses that want GST accounting with their billing.
BUSY calls itself “the accounting and GST billing software built for growing businesses.” It says it links with the government’s Invoice Registration Portal (IRP). Through that link, it prints the Invoice Reference Number (IRN) and QR code on bills. It also creates e-way bills alongside invoices.
For returns, it lists one-click matching of your GST returns with your books. Its e-invoice page says it can get IRNs for many bills in one action. That suits a distributor that raises a lot of business bills each day. The company says it is “Trusted by 6,00,000+ Businesses for 30+ Years”.
What users say: BUSY is rated 4.4 out of 5 from 41 reviews on G2. A support manager at a small business wrote that it “cuts down on manual work and errors, saves us time”.
Pros: Billing management, invoice management, easy tracking and ease of use.
Cons: Slow performance, the look of the screens, and integration issues. Each of these comes from only one or two G2 reviews, so treat them as early signals.
What to check in a demo: run a batch of business bills through e-invoicing together, and time how long it takes.
All five tools say they handle GST bills. The next section covers what those bills must carry by law, so you can check each tool against it in a demo.
What Must GST Billing Software Print on Your Bills?
GST billing software must print every field the law lists for your type of bill. This section covers the tax invoice, the bill of supply for composition dealers, and the product codes each bill needs.
The Tax Invoice for Regular GST Shop Owners
If you are registered under regular GST, each sale needs a tax invoice. Rule 46 of the Central Goods and Services Tax (CGST) Rules lists the fields.
One of them is a product code. Goods carry a Harmonised System of Nomenclature (HSN) code. Services carry a SAC code. Here are the main fields your software has to fill on a tax invoice (the HSN exception for small shops comes later in this section):
| Tax Invoice Field | What Your GST Billing Software Should Do |
|---|---|
| Your name, address and GSTIN | Print it from the bill header you set once |
| Serial number | Number bills in order, up to 16 characters, unique for the financial year |
| Date of issue | Stamp it on every bill |
| Buyer’s name, address and GSTIN | Pull it from the customer record when the buyer is registered |
| HSN or SAC code | Carry it on each item line |
| Description, quantity and unit | Print them from the item list |
| Taxable value | Show the value after any discount |
| Tax rate and tax amount | Show central and state tax, or integrated tax on a sale to another state |
| Place of supply | Name the buyer’s state on a sale to another state |
| Reverse charge | Say whether tax is payable on reverse charge |
| Signature | Add a digital signature or a signature line |
When the buyer is not registered and the bill is ₹50,000 or more, the same rule adds the buyer’s name, address, delivery address and state. Our GST invoice template lays out the full list, so you can hold it next to your current bill.
The Bill of Supply for Composition Dealers
A shop on the composition scheme does not issue a tax invoice. Section 10 of the CGST Act says a composition dealer cannot collect tax from the buyer.
So the shop issues a bill of supply instead. Rule 49 lists what goes on it. These are your details, a serial number and the date. It also needs the buyer’s name and address, their GSTIN if they are registered, the HSN code (with the same small-shop exception below), a description and the value.
Take a garment shop in Surat on the composition scheme that sells a ₹1,450 kurta (an example). The bill shows ₹1,450 and no tax line at all.
Software set up only for regular GST may add tax to that bill, so check that it can print a bill of supply. Our composition scheme calculator works out the tax you pay on your own turnover.
How Many HSN Digits Your Bills Need
The number of HSN digits on your bills depends on your turnover in the last financial year. Notification 78/2020 sets it out:
- Turnover up to ₹5 crore: 4 digits
- Turnover above ₹5 crore: 6 digits
The same notification lets a business with turnover up to ₹5 crore leave the code off bills to buyers who are not registered. Take a mobile shop in Aminabad, Lucknow, with turnover under ₹5 crore (an example).
It can skip the code on bills to walk-in buyers. The moment it bills a registered dealer, the 4-digit code must be on that bill.
Set the code once against each item in your software, and every bill picks it up. Our HSN code finder helps you look one up.
When GST Billing Software Needs E-Invoice and E-Way Bill
GST billing software needs e-invoicing from the year after your turnover goes above ₹5 crore. At any turnover, it also needs e-way bills for goods worth over ₹50,000 on the move. The picture below shows how your bill rules change as turnover rises. The two parts after it explain e-invoices and e-way bills.
Turnover ₹10 crore and above As above, plus: report each e-invoice within 30 days Above ₹5 crore From the next year: e-invoice on B2B bills, 6-digit HSN Up to ₹5 crore Tax invoice or bill of supply, 4-digit HSN on B2B bills What your GST bills need as turnover rises. Each higher level adds a rule to the one below it. Turnover means your total for a financial year.Find your own turnover in the picture before you shortlist a tool. A shop well below ₹5 crore can buy for today, while a fast-growing one should check e-invoicing now.
E-Invoice: Turnover Above ₹5 Crore
An e-invoice is a B2B bill that you report to the IRP. The portal returns an IRN and a QR code, and both go on the printed bill. Notification 10/2023-Central Tax set the limit at ₹5 crore from 1 August 2023.
For your billing software, the question is simple: can it send the bill to the IRP and print the IRN without retyping? The limit is checked against your turnover in past financial years, so the rule applies from the year after you first cross it.
A paint dealer in Nagpur that crosses ₹5 crore this year should ask about it in every demo (an example).
At turnover of ₹10 crore or more, you must also report each e-invoice within 30 days, under a GST Network advisory.
E-Way Bill: Goods Worth Over ₹50,000
An e-way bill is a record for goods on the move. Rule 138 asks for one when a load worth more than ₹50,000 moves, and that value includes tax. Your state’s GST rules can change this for goods moving inside the state, so check them too.
Say a hardware wholesaler in Ludhiana sends ₹48,000 of fittings plus ₹8,640 GST to a contractor (an example). The load is worth ₹56,640, which is over the limit, so it needs an e-way bill.
Software that builds the e-way bill from the invoice saves typing the same details twice. Our e-way bill distance calculator gives you the distance the form asks for.
Which GST Billing Features Does Your Shop Need?
The GST billing features your shop needs depend on your turnover, who you sell to and who keeps your accounts. Find your shop in the table below, then ask to see that feature in a demo. The “Best for” line on each tool in the list above shows where to start.
| Your Shop (an example) | Feature to Check in a Demo | Why It Matters |
|---|---|---|
| A kirana store in Indore selling to walk-in buyers | Barcode billing | Typing each item slows the queue |
| A mobile shop in Lucknow | IMEI number on the bill and in stock | You can trace each handset you sold |
| A hardware wholesaler in Ludhiana above ₹5 crore | E-invoice and e-way bill from one invoice | From the next year, most bills to businesses need an IRN |
| A garment shop in Surat on the composition scheme | Bill of supply | It cannot charge tax on the bill |
| Any shop whose chartered accountant (CA) uses Tally | Tally link or export | Your CA gets the data without retyping |
If you run a grocery counter, our list of POS software for grocery stores goes deeper. Chemists have extra bill rules of their own, which our pharmacy billing software guide covers.
If your counter still bills on paper, our page on manual billing vs software shows what changes on the first day.
What I could recommend from my end. For one or more retail counters, I recommend Petpooja Invoice. It makes GST invoices, e-invoices and e-way bills from one counter. Book a free demo and ask to see a test bill checked against the tax invoice field list earlier in this post.
Conclusion
The best GST billing software for small Indian business owners is the one that fits your turnover, your buyers and your accountant.
Below ₹5 crore, a correct tax invoice (or bill of supply, on the composition scheme) with the right HSN codes is the core job. Above it, bills to other businesses also need an e-invoice from the next year.
Start with the law, not the feature list. Print a test bill, check it against the tax invoice field list, then compare tools on e-invoicing and return reports.
If you bill at one or more counters, Petpooja Invoice keeps your GST bills, e-invoices and stock in one place.
Frequently Asked Questions
Do I Still Need a CA If I Use GST Billing Software?
Usually, yes. The software prepares your sales data, but someone has to check it, claim input tax credit (ITC) where you can, and file the return. Our GST return filing checklist lists the monthly steps.
Can I Switch GST Billing Software in the Middle of the Year?
Yes. Rule 46 lets you number bills in one or more series, so start a new series in the new software. Close the old one on the last day of a month, so each month’s sales sit in only one system when you file the return. Keep the old records too. Section 36 of the CGST Act asks you to keep them for 72 months from the due date of the annual return.
Does GST Billing Software Need the Internet?
For an e-invoice, yes. The IRN comes from the government portal, so the bill has to reach it online. For a plain tax invoice, it depends on the tool, so ask in the demo whether it can bill offline and sync later.
Do I Need GST Billing Software If I Am Not Registered for GST?
Not for GST itself. Section 32 of the CGST Act says a person who is not registered cannot collect any amount as tax. A simple billing tool is enough until you register, but pick one you can switch to GST bills later.
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Sahil Shah is the VP of Marketing at Petpooja, the software company behind Petpooja POSS, Attendo (formerly Petpooja Payroll), Petpooja Invoice, and Petpooja Tasks, used by 1,50,000+ businesses globally. He writes on topics like marketing, growth, and what it takes to go from one location to a hundred. With over a decade spent where food, retail and technology meet, he has sat with restaurant owners, QSR chains, cloud kitchens, retailers and multi-location operators long enough to know which problems software solves and which ones it only hides. A TEDx speaker with on-ground exposure to how Indian businesses actually run, Sahil writes the way he talks to operators: practical, no fluff, and specific about what a tactic costs before it pays back.
