Every invoice format an Indian business needs, in one Excel file. Tax Invoice, Bill of Supply, Export Invoice, Credit Note, Invoice Register, and a ready HSN/SAC code reference. All compliant with Rule 46 of CGST Rules, 2017. Updated for FY 2026-27.
Standard GST tax invoice with all 16 mandatory fields per Rule 46, CGST Rules, 2017. Seller and buyer GSTIN, HSN codes, quantity, rate, taxable value, and auto-calculated CGST + SGST or IGST. Enter your business details once on the Instructions sheet, and they auto-populate across all invoice formats.
For Composition Scheme dealers (Section 10, CGST Act) and exempt supplies. No tax breakup columns since composition dealers can't charge GST on invoices. Includes the mandatory declaration text.
For exports and SEZ supplies. Fields for port code, shipping bill number, IEC code, AD code, and LUT/Bond ARN. Dropdown to select "Export with IGST" or "Export under LUT/Bond" per your setup.
For returns, rate corrections, or post-sale discounts. Links back to the original invoice number and date. Dropdown for reason (goods returned, excess charged, deficiency in services). Compliant with Section 34, CGST Act.
Monthly sales register to track every invoice you issue. Records invoice number, buyer GSTIN, supply type, taxable value, and tax amounts. Includes an HSN-wise summary section. Makes GSTR-1 filing 10x faster.
50+ commonly used HSN codes (goods) and SAC codes (services) with descriptions and applicable GST rates. Covers food, retail, electronics, garments, pharmaceuticals, IT services, hospitality, transport, and more.
You sell goods to a buyer in another state. You charge CGST + SGST instead of IGST. The buyer can't claim Input Tax Credit. Now you need to issue a credit note, revise the invoice, and re-file your GSTR-1. One wrong field on one invoice just cost you half a day.
This happens more often than you'd think. According to CBIC data, a significant portion of GST notices issued to small businesses relate to invoice discrepancies: wrong GSTIN, missing HSN codes, incorrect place of supply, or mismatched tax rates.
The rules aren't optional. Rule 46 of the CGST Rules, 2017 lists 16 mandatory fields for every tax invoice. Miss even one, and the buyer loses ITC eligibility. Your invoice becomes a compliance liability instead of a payment document.
Here's what makes it tricky for Indian SMEs. A grocery store in Ahmedabad selling to a buyer in Rajasthan needs IGST. The same store selling to a local restaurant needs CGST + SGST. A composition dealer can't charge tax at all. An exporter needs entirely different fields like port code, shipping bill number, and LUT reference.
Most businesses either use a single generic format (and get it wrong for edge cases) or pay for billing software they don't fully need yet. This template pack gives you all six formats in one file, with the right fields pre-built for each scenario. The formulas handle the tax calculations. You just fill in the item details.
Here's a preview of the Tax Invoice format with sample grocery items:
Every tax invoice must carry 16 mandatory fields under Rule 46 of CGST Rules, 2017. Missing any field can result in the buyer losing Input Tax Credit on that purchase.
Source: Rule 46, CGST Rules, 2017E-invoicing is mandatory for all businesses with aggregate turnover exceeding ₹5 crore, as per Notification No. 10/2023-Central Tax dated 10-May-2023. Below this threshold, this Excel template works perfectly.
Source: CBIC Notification 10/2023-CTMinimum penalty per offence for issuing incorrect invoices or failing to issue invoices. Under Section 122(1) of the CGST Act, the penalty is the higher of ₹10,000 or the tax amount involved. For high-value invoices, that exposure multiplies fast.
Source: Section 122(1), CGST Act, 2017If your state code and the buyer's state code are different, it's inter-state supply. You must charge IGST, not CGST + SGST. Getting this wrong means the buyer can't claim ITC properly, and you'll need to issue a credit note.
HSN codes are mandatory on B2B invoices for all businesses (4-digit HSN if turnover is up to ₹5 crore, 6-digit HSN above ₹5 crore). Using the wrong code means wrong GST rate, which means wrong tax collected. The GST portal flags these mismatches during GSTR-1 filing.
Invoice numbers must be sequential, unique within each financial year, and no longer than 16 characters (Rule 46). Gaps in numbering trigger scrutiny during audits. The GST portal flags these mismatches during return filing. Starting a new series mid-year without proper documentation is another red flag.
If you're registered under the Composition Scheme (Section 10, CGST Act), you can't charge GST on your invoices. You must issue a "Bill of Supply" instead of a "Tax Invoice." Charging tax when you're not eligible makes the entire invoice invalid.
Place of Supply determines whether a transaction is intra-state or inter-state. Omitting it from the invoice is a Rule 46 violation. The place of supply rules differ for goods (Section 10, IGST Act) and services (Section 12, IGST Act).
Credit Notes must be issued before the due date of filing GSTR-9 (annual return) for that financial year, or before 30th November of the next year, whichever is earlier. Miss the deadline, and the adjustment is lost forever (Section 34, CGST Act).
Export invoices need additional fields: port code, shipping bill number and date, country of destination, and LUT/Bond reference (if exporting without IGST). A regular tax invoice format won't have these fields, leading to customs clearance delays. If you also manage vendor purchases, our Vendor Evaluation Template pairs well with this pack.
| Aspect | Manual / Generic Format | With This Template Pack |
|---|---|---|
| Invoice formats available | Usually one generic format | 6 formats for every GST scenario |
| Tax calculation | Manually calculated, error-prone | Auto-calculated with formulas |
| CGST/SGST vs IGST | Often applied incorrectly | Auto-detects from state codes, fills correct columns |
| HSN/SAC codes | Looked up separately each time | 50+ codes with rates built in |
| Export invoices | Missing port code, shipping fields | All export-specific fields included |
| Credit Notes | Created ad hoc, often non-compliant | Section 34 compliant with reason dropdown |
| GSTR-1 prep | Re-enter all data at filing time | Invoice Register tracks everything monthly |
Download the free GST Invoice Template Pack and start issuing correct invoices in 2 minutes.
Petpooja is India's leading SME business software suite, trusted by 1,50,000+ businesses across restaurants, retail, healthcare, manufacturing, and more. From billing and payroll to task management and procurement, Petpooja helps Indian businesses run better, every day.
Petpooja Invoice handles GST invoicing with e-invoices, e-way bills, barcode scanning, and Tally integration. No more manual invoice formatting or HSN code lookups.
