HomeUncategorizedHow To Manage Inventory For My Bakery Business?

How To Manage Inventory For My Bakery Business?


For a bakery business, inventory can be a tricky thing to manage. Given that bakery items are highly perishable and you have to deal with multiple ingredients that are temperature sensitive you need good inventory management and storage routine for your bakery business. 

Here Are Some Things You Should Consider Before Buying A Software To Manage Inventory For Your Bakery Business

1. Real-time inventory tracking 

An inventory tracking system can do many things but the most important thing to consider is giving you real-time data on how much inventory is left in the back of your kitchen. Invest in a software that updates inventory stock levels as soon as the invoice of an order is recorded in the system. 

This will help you in optimizing the preparation and delivery time and keeps track of product movement leading to overall efficiency in business. Currently, in the restaurant industry software companies have considered the convenience and developed a mobile application for Inventory management. This makes lives even more flexible and easy. Now one can smartly use a mobile application on the go and take inventory-related actions. 


2. Expiry alerts

Most inventory management software hardly reminds the staff or the users about the expiry of their raw materials which can paint an inaccurate picture for kitchen operations. You may think you have 10 litres of milk in the inventory but how much of it is edible is the important information to know. 

Not having expiry alerts can also increase food wastage in the kitchen and affect the overall profitability of your business. 

Consider this before you purchase a software subscription. If you are notified of expiry alerts, even if you can’t sell the items made of those raw materials you can make the item and donate it to the needy so it is at least consumed by somebody instead of being purely wasted. 


3. Advance ordering

Bakers generally take orders for birthdays/anniversaries/ parties and other occasions orders in advance because finishing them on the same day can be an impossible task. When there are multiple orders accepted in an advance, the situation can be chaotic as each item has its own differentiation and customization requests. Therefore, to avoid messing up and ruining your customer’s valuable event and loyalty towards your business, invest in a software or technology that lets you accept orders in advance, takes a proper note of all the order details and also reminds you on the day of delivery about the order giving you ample time to finish final touches. 

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4. Low stock alerts

Low stock alerts basically notify the staff and the user that there’s a low amount of inventory left of a particular item. For example, if you set a low stock alert of butter at 500 grams in your bakery then every time the stock of butter hits 500 grams or less you will be notified of the same through low stock alerts. 

Low stock alerts are the most basic service in any inventory management software. If your software doesn’t even provide that then why have you even subscribed to it?


5. Scalability

This may not be as important a decision parameter as other factors to you but hear me out… when you invest in any software they collect data over time about your business that eventually understands the patterns and analytics of your business. This data information then helps you in making big decisions about the future of your business as well as day-to-day decisions.

In the beginning, your business operations may not need extra additional features of the software but after 3 years, 5 years down the line you will need it as your business flourishes, hopefully. If you invest in a software that has a very limited scope of growth and scalability then you will have to change your software that suits the requirements of your business. And, the last thing you want is to switch softwares when you are growing and leave behind all the data that helps you make those decisions. 

Hence, before you commit to a software subscription for managing your inventory make sure the company is consistent, has sustainable future growth and does constant R&D and innovations.


Now that you know what exactly are you looking for, consider these factors before buying the software. You can also try buying a bakery POS for your business. A POS specially curated for a bakery business will not just provide you with all the above-mentioned inventory management features but infact will also help you with Billing, CRM, Reporting, Managing Online orders and many more such things. 

Petpooja POS apart from providing all the necessary features and services has 150+ third-party integrations that will help you scale and manage your business. They also have a mobile application for inventory so that you can do inventory checks within minutes. 

Don’t shy away, take a demo and see how advanced technology can help you, your staff and your business grow multifold! 

Hope this helps! Follow us on Instagram for more restaurant industry updates!

Fatema Rasiwala
Fatema Rasiwala
Content writer at Petpooja

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