Managing your SME’s workforce attendance and payroll efficiently is critical to business growth. Petpooja Payroll offers two main pricing models, fixed cost and per-employee, designed to cater to diverse business sizes and needs. But for a mid-sized business running around 100 employees, which pricing option provides the best combination of value, flexibility, and control?
This guide dives into a detailed comparison of Petpooja’s pricing structures with a focus on a hypothetical 100-employee setup, so you can decide which model optimizes your payroll budgeting and scalability.
Understanding Petpooja’s Payroll Pricing Models: Fixed Cost vs. Per-Employee
1. Fixed Cost Pricing
In Petpooja payroll fixed cost model, businesses pay a set price every billing cycle (monthly/quarterly) regardless of the exact number of employees. This is ideal for organizations with relatively stable headcounts and focused attendance hardware deployment.
Pros:
- Predictable monthly costs making budgeting easier.
- Suits companies with a fixed number of biometric attendance devices or set offices.
- Simplifies administration with a consolidated invoice.
Cons:
- Less flexible if employee count fluctuates often.
- May result in paying for unused employee “slots” in low occupancy periods.
2. Per-Employee Pricing
Here, charges are based on the actual number of employees processed in payroll each cycle. This model favors dynamic SMEs experiencing seasonal or rapid headcount changes.
Pros:
- Flexible and scalable, pay only for current employee count.
- Ideal for companies with fluctuating or growing teams.
- Encourages cost saving during lean periods.
Cons:
- Monthly costs may vary, complicating some budgeting.
- Needs close tracking of actual employee changes for accurate billing.
Calculating Costs for 100 Employees: Illustrative Scenario
Petpooja Payroll’s pricing starts at ₹7,000 + taxes, with flexible subscription plans based on employee numbers and attendance devices. While exact pricing varies via custom quotes, let’s illustrate typical cost implications.
| Pricing Model | Example Monthly Cost (₹) | Notes |
| Fixed Cost | 10,000 | Covers attendance devices + payroll for up to 120 employees |
| Per-Employee Pricing | 100 employees × ₹120 = 12,000 | At ₹120 per employee, fluctuates with headcount |
Note: Actual per-employee rates and device costs vary; consult with Petpooja sales for tailored plans.
Key Insight:
For a stable 100-employee factory or office, fixed pricing can reduce administrative complexity and cost surprises. But fast-growing businesses might find per-employee models align better with payroll scalability.
Beyond Pricing: What You Get with Petpooja Payroll
Regardless of your chosen pricing model, Petpooja delivers comprehensive features that justify the investment:
Attendance Tracking: Seamlessly track attendance via multiple biometric modes, fingerprint, face, NFC cards-plus GPS check-in for remote workers.
Payroll Automation: Calculate salaries automatically with embedded PF and ESIC compliance, loan and advance management, and quick WhatsApp notification alerts.
Employee & Owner Apps: Empower employees with payslip access, leave management, and attendance regularization from their phones. Owners get instant dashboards and approvals on-the-go.
Statutory Compliance: Stay audit-ready with payslips reflecting mandatory deductions and readable reporting aligned with Indian labor laws.
Assurance from over 25,000+ Indian SMEs trusting Petpooja Payroll speaks volumes on the platform’s reliability.
Which Pricing Model Fits You Best? Decision Factors
| Factor | Fixed Cost Ideal For | Per-Employee Pricing Ideal For |
| Workforce Stability | Stable employee count, few seasonal changes | Frequent growth/shrinkage in employee count |
| Budget Predictability | Need fixed monthly cost for easier accounting | Flexible budgets accommodating team fluctuations |
| Multi-Location Businesses | Consistent workforce and devices across all sites | Diverse employee numbers across locations |
| Scalability | Less rapidly growing businesses | Fast expanders or seasonal businesses |
| Administrative Preference | Prefer fewer invoices and simple billing procedures | Comfortable tracking employee counts monthly |
How to Get Started with Petpooja Payroll
Taking your first step is easy:
- Request a Free Demo: Understand the full capabilities tailored for your team size.
- Analyze Your Workforce: Consider your current and near-future headcount trends.
- Choose a Pricing Model: Decide fixed vs. per-employee with Petpooja experts if uncertain.
- Integrate Hardware: Deploy biometric devices that sync seamlessly via Petpooja software.
- Train & Deploy: Use intuitive apps for your staff and management to boost compliance and transparency.
Conclusion
Choosing between Petpooja payroll fixed cost and per-employee payroll pricing doesn’t have to be daunting. For a 100-employee business, fixed pricing offers cost stability, while per-employee pricing delivers flexibility.
Evaluate your growth plans, budget strategy, and workforce variability to pick what aligns best. Thankfully, with Petpooja Payroll’s scalable platform, switching or upgrading as your business evolves is straightforward.
No matter your choice, Petpooja empowers you with powerful attendance tracking, payroll automation, and compliance, streamlining your HR operations so you can focus on growing your enterprise.
Frequently Asked Questions:-
Fixed cost means a set fee regardless of employee count, while per-employee pricing charges based on actual employees processed in payroll.
Per-employee pricing offers flexibility for expanding teams, while fixed cost suits stable headcounts.
Q3. Does Petpooja Payroll support biometric attendance?
Yes, it integrates biometric devices like fingerprint and face scanners, plus GPS and NFC card options.
Q4. Are statutory deductions like PF and ESIC automated?
Petpooja payroll automatically calculates and applies these deductions on payslips, ensuring compliance.
