If your delivery executives clock in from Manesar one morning and Whitefield the next, you need payroll software with GPS-verified field attendance, not a wall-mounted biometric scanner.
For Indian logistics and delivery firms, the choice comes down to how much route visibility you need: Petpooja Payroll tracks live routes with KM logging per worker per day, greytHR geo-fences check-ins to your hub locations, PagarBook captures selfie-plus-location at punch time, and Zimyo logs multi-stop trip-based check-ins.
Key Takeaways
- Petpooja Payroll’s Geo Tracking add-on records live routes, KMs travelled, and total distance per employee per day
- greytHR’s geo-fenced attendance restricts punches to warehouse or hub locations within a set radius
- PagarBook is the most widely adopted payroll app among small transport and courier firms in tier-2/3 cities
- Zimyo’s field force module supports trip-based attendance and location check-ins for delivery teams
- GPS-verified attendance and overtime compliance are the two non-negotiable features for this industry
Last updated: May 2026
Why Do Logistics and Delivery Businesses Need Specialised Payroll Software?
Here is why a standard attendance tool breaks down for courier and transport operations:
- Field check-ins without a fixed location. Dispatch executives start from different pickup points each day. A biometric scanner at the godown captures only the indoor crew. The remaining field workers need GPS-verified mobile punches from wherever their first pickup is
- Overtime that varies by route. A delivery executive covering Andheri to Borivali in Mumbai logs 11 hours on a heavy day. In contrast, another in a 6 KM radius in Aundh, Pune finishes in 8. Under the Factories Act and Shops & Establishments Act, overtime must be calculated per individual at twice the ordinary wage rate, not a blanket shift rule
- Mixed pay structures. Warehouse helpers work at Rs 350-450/day. On the other hand, fleet workers earn Rs 14,000-18,000/month plus per-consignment incentives. One salary run, two structures, different ESIC brackets
- High attrition. Transport firms in tier-1 cities lose dispatch staff monthly to competitors offering Rs 500-1,000 more. Full-and-final settlement needs to close within days
- Route accountability. Operations heads need to know which executive covered how many KMs and which routes were taken. Without this data, fuel reimbursements and incentive disputes pile up
At Petpooja, we see transport operators spending 3-4 days each month reconciling check-in records with dispatch logs before they can process salaries.
Petpooja Payroll
Best for: Logistics firms and delivery companies (20-100+ riders) that need GPS route tracking and flat-fee pricing.
Petpooja Payroll charges a flat annual fee regardless of how many dispatch executives or loaders you add. For instance, a courier franchise in Electronic City, Bangalore that scales from 25 field workers in January to 40 during the March e-commerce sale season pays the same amount.
The standout feature for transport operations is the Geo Tracking add-on. It records each field worker’s live movement, route taken, and total KMs travelled throughout the day. Admins see all dispatch staff on a real-time map via the Admin App, with historical data available within 3 hours. The Attendance Master Report shows distance per executive per day, and clicking the KM value opens the full route on a map with timestamps.
Besides, licences are reassignable: if a dispatch executive leaves, the tracking licence transfers to the replacement without buying a new one.
For warehouse and hub teams, the system includes a face recognition scanner with lifetime warranty for fixed-location attendance.
See Petpooja Payroll features and pricing
greytHR
Best for: Mid-sized logistics firms (30-80 employees) that need automated PF/ESIC filing and geo-fenced hub attendance.
greytHR offers geo-fenced attendance where you define a radius around each warehouse, sorting hub, or office. Punches only register when the employee is within that zone. For a 3PL firm with hubs in Bhiwandi, Manesar, and Hosur, each location gets its own geo-fence.
As a result, the compliance engine generates PF ECR files, ESIC contribution sheets, and Form 16 without manual intervention. For transport firms where 80% of the workforce falls under the ESIC wage ceiling of Rs 21,000/month, this matters every filing cycle.
Where it falls short: greytHR’s geo-fencing confirms the worker was at a hub, but does not track the route or KMs they covered after leaving. For field dispatch teams, this is a gap. Pricing is per employee per month, so seasonal onboarding during Diwali or e-commerce sale periods adds to the bill.
PagarBook
Best for: Small courier firms and transport operators in tier-2/3 cities with 5-25 employees.
PagarBook is the most downloaded salary management app among small Indian businesses, with 80 lakh+ registered SMEs. For a parcel service in Rajkot or a small fleet operator in Vijayawada, PagarBook handles the basics on the owner’s phone.
Check-in uses selfie-plus-location capture, recording where each executive clocked in. It supports daily-wage loaders and monthly-salaried dispatch staff on the same account. Advance tracking records cash given for fuel or tolls, with deductions applied during salary processing.
Where it falls short: No route tracking or KM logging. Statutory filing support is basic. Multi-branch consolidation across hubs is limited. For operations with 25+ field workers needing route accountability, the app hits its ceiling.
Zimyo
Best for: Logistics companies (30-100 employees) with structured field operations and trip-based attendance needs.
Zimyo offers a field force module where delivery staff check in at each stop, recording location and timestamp. Trip-based attendance captures start point, stops, and end point for each run, giving managers a structured view of each executive’s day. The salary processing module handles PF, ESIC, PT, and TDS with flexible structures including per-trip and per-consignment incentive components. Managers can also define location-based check-in rules for specific client sites or pickup hubs.
Where it falls short: No bundled biometric hardware for warehouse crews. Pricing is per head per month. The platform is heavier than what a 10-person courier shop needs.
How Do These 4 Tools Compare?
Among four salary management options for Indian transport and courier firms, Petpooja Payroll is the only tool with GPS route tracking and flat pricing. By comparison, greytHR leads on statutory compliance automation, while PagarBook serves small fleet operators at the lowest cost. Zimyo, on the other hand, offers trip-based field check-ins.
| Feature | Petpooja Payroll | greytHR | PagarBook | Zimyo |
|---|---|---|---|---|
| Pricing model | Flat annual fee | Per employee/month | Free + paid tiers | Per employee/month |
| GPS route tracking | Yes (Geo Tracking add-on) | No (geo-fence only) | No (location at punch) | Trip-based check-ins |
| KM logging per rider | Yes | No | No | Partial |
| Live map view | Yes (Admin App) | No | No | No |
| Face scanner for hubs | Included | Not included | Not included | Not included |
| PF/ESIC auto-filing | Yes | Yes (strongest) | Basic | Yes |
| Seasonal hiring cost | No extra charge | Extra per head | Free tier may cover | Extra per head |
Which Tool Fits Your Logistics Business?
Need route-level tracking? Petpooja Payroll’s Geo Tracking logs every KM and shows live location on a map. No other tool in this list does this.
Compliance-first, hub-heavy team? greytHR handles PF/ESIC filing on autopilot where geo-fencing is enough.
Small courier firm, tight budget? PagarBook runs free on your phone for teams under 15-20 people.
Structured field ops with trip logging? Zimyo captures multi-stop runs with timestamps. If you manage salary processing across multiple locations, centralised processing becomes a priority.
Across 30,000+ Payroll clients, we notice transport operators searching for salary tools only after their ESIC backlog crosses three months. Starting before the next peak season saves both penalties and workforce disputes.
What Should You Pick?
Transport and courier businesses need GPS-verified field check-ins, overtime by actual hours worked, and compliance automation for a workforce mostly under the ESIC wage ceiling of Rs 21,000/month. If you are still on Excel, here is why you should switch to salary processing software.
Petpooja Payroll is the strongest fit for firms with 20-100+ field workers that need route-level KM data and flat pricing that absorbs seasonal scaling. greytHR fits compliance-heavy hub operations where geo-fencing is enough. PagarBook works for small fleet operators under 20 people who need a free mobile-first tool. Zimyo handles structured dispatch teams that log multi-stop trips with timestamps.
Frequently Asked Questions
Petpooja Payroll’s Geo Tracking add-on records total distance, route taken, and travel duration for each field worker. The Attendance Master Report shows KMs per employee per day, and clicking the value opens the full route on a map with timestamps.
Mobile attendance apps use the rider’s phone GPS to record location at punch-in and punch-out. Petpooja Payroll and PagarBook capture coordinates regardless of whether the rider starts from a warehouse in Bhiwandi or a client pickup in Andheri.
Geo Tracking records data while the toggle is active. If the phone dies, tracking pauses and resumes when the device powers on. The gap appears in route history, and the admin can reconcile it with delivery logs.
PF applies to establishments with 20+ employees, covering all workers regardless of salary as per the EPF Act, 1952. For firms under 20, voluntary registration is possible. ESIC covers employees earning up to Rs 21,000/month, which includes most delivery riders.
Yes. Petpooja Payroll’s Geo Tracking licences are employee-based but reassignable. When a rider exits, the licence transfers to the replacement without purchasing a new subscription.
